Signing Loan Documents 101

On July 29, 2012, in Legal Documents, by TXNotary

Signing loan documents can be intimidating even for the most seasoned real estate professional. But things are even worse today because most Title Companies offer their clients the convenience of having a mobile notary bring the loan documents to their homes to get signed. That means the Escrow Officer is nowhere to be seen and most notaries sometimes don’t know enough or are not allowed by law to properly answer peoples’ questions. Without any way of getting clear answers, the signing process has become even more frightening than before.

As usual, a little knowledge goes a long way to reduce the fear factor. Certain forms are more important that others and an educated borrower can quickly establish if the documents meet their expectations or not. Unfortunately, it’s not uncommon for Mortgage Brokers to change little (and sometimes not so little) things right at the end of the process and many people end up with surprises when it’s clearly too late to make changes.

So let’s look at the specifics. There are two forms in Texas loan packages that are more important than all the others; the Estimated Closing Statement and the Note itself. If everything’s right on those two forms, the rest of the package will probably be fine as well.

The Estimated Closing Statement is usually at the top of the stack. It’s compiled by the Title Company and has their contact information on the top of the page. It’s usually on legal-sized paper and details all the costs and fees associated with the transaction. In most cases, there will be two columns going down the right-hand side of the page; one for debits and the other for credits.

You can think of the far right-hand column as the ‘source of funds’ and the left column as the ‘use of funds’. So your new loan amounts will be listed on the right-hand side, along with any deposits or credits issued along the way. On the left-hand side, it will show either the old loans being paid off (for a refinance) or the money going to the seller of the property (for purchase transactions).

The left-hand column will also list all the fees of the transaction. These fees should closely correspond to the fees listed on the original Good Faith Estimate provided by your Mortgage Broker. You should immediately look at these fees to see if there’s something there you didn’t expect. Keep in mind that this list is the most recent and most reliable estimation of the final closing figures, and there are often unforeseen details that only pop up at this final stage. Some of those details come up through the title report. If there are delinquent property taxes on record, for example, they’ll have to get paid. There may be another lien on the property or the next tax installment might be due. These examples are unavoidable but there are others that may have been added at the last minute to boost profitability for the Mortgage Broker or the Title Company. These are the things you need to be wary of.

The Estimated Closing Statement will usually be broken down into two main sections; lender fees and title & escrow fees. All of the fees charged by OR through the lender will be listed in the first section. This is where you want to look out for the agreed upon origination fees and any points you decided to purchase. You also want to look out for inflated processing fees or other unexpected “junk fees” like administration fees or application fees that you didn’t agree to at the beginning.

This first section will also list the prepaid items being collected by the lender. Examples of these items would include prepaid interest as well as reserve funds for an impound account. An impound account is where your property taxes and insurance are collected WITH your monthly mortgage payment. The advantage is that you don’t have any unexpected bills during the year. But the downside is that you have to bring in some extra funds to the closing to setup the “reserve account”. This reserve account ensures there will always be enough money available to pay these bills at the time they are due, plus some extra just in case.

These reserves can add up to a significant chunk of change so the decision to have impounds can significantly affect the amount of cash you have to bring to the Title Company. Also, if you requested NO impounds and the Mortgage Broker put them in anyway, you’ll see it right away because the prepaid items will be much higher than previously disclosed. Keep in mind that some A-paper lenders offer modest pricing improvements for loans WITH impounds so some Mortgage Brokers try to sneak them in as a way of improving the loan’s profitability.

The second section details all the fees paid to OR through the Title or Escrow Company. These would include the title insurance, escrow fees, recording, courier, endorsements, notary and any liens or delinquent taxes listed on the title report. Although the signing is often too late for negotiation, both the title insurance AND the escrow fee may have some flexibility so it never hurts to request a discount.

At the bottom of the Estimated Closing Statement, it should tell you exactly how much you still owe to close escrow or how much you can expect back after the transaction closes. Although this figure will rarely be identical to the Good Faith Estimate, it’s proximity to the original figure is an extremely good gauge of you Mortgage Broker’s competence and experience. If it’s way off, you might want to think about using someone else.

The second important form in the package is the Note, which will usually be located about half way through the stack, either in front of or behind the Deed of Trust. The Deed is pretty easy to find because it’s a 14 or 15-page document with “page 1 of 15″, “page 2 of 15″ and so on at the bottom of each page, so you can flip through the stack and find it quickly. The Note is usually near by.

The Note is generally a 4 or 5-page document and details the loan amount, lender, interest rate, date of your first payment, length of time the interest rate is fixed for, any interest-only options and the prepayment penalty stipulations. You will have already seen some of this on the Estimated Closing Statement but you should definitely look at (1) the interest rate – make absolutely sure that’s correct, (2) the length of the fixed period – that’s important and (3) the prepayment penalty – that will be on page 2 or 3. Many Notes have addendums, particularly for prepayment penalties, so make sure to look past the Note to see if there’s an addendum.

If everything on the Note looks good and the Estimated Closing Statement is also as you expected, the rest of the package should be fine. Once you’ve gone through those two documents, the heavy lifting is over. But there are still a number of things you should know while signing the rest of the documents.

First, the Note describes everything to do with the loan, but it hardly mentions the property at all. The Deed of Trust deals with the property and your obligation to keep it insured and in livable condition, etc. Deeds of Trust are all standardized these days so if there’s anything unusual, it will be detailed in a separate document called a “rider”, similar to an addendum. You can have riders for all kinds of things, including an adjustable interest rate, a balloon payment, a condominium, a rental property, a trust, a planned unit development (or PUD) or a second home. Don’t be alarmed by riders. They do it this way to simplify the Deed and make it easier to understand. Just know that the Deed is almost entirely boiler plate copy – very standard stuff. In fact, you can see what’s filled in because it’s usually in a different font. Everything else is standard.

There will be a document in the package called the Truth-in-Lending Disclosure. This is the most regulated document in the entire industry and is required for all lenders. Along with a variety of other items, the Truth-in-Lending disclosure tells you the APR, and everybody has to calculate the APR the same way. Unfortunately, there are so many loan options these days that it’s hard to put 2 programs together in a head-to-head comparison, but it’s still good to know what this form attempts to do.

When you get a loan, you normally pay some money – closing costs – to complete the deal. So let’s say you’re getting a $300K loan and you’re paying $5K in fees directly related to the origination of that loan. So you pay $5K in and get $300K out. $5K in, $300K out. So it’s really the same as paying nothing and getting $295K out. Same thing. If you pay $5K in and then get $300K out, it’s the same as getting $295K with no fees. Well, the APR takes that into consideration and calculates an interest rate that wraps in all these fees as if they were already included, making the APR generally HIGHER than the rate specified on the Note.

For Intermediate ARMs, the APR also takes the adjustable portion of the loan into consideration, including the index and the margin. It provides a weighted average interest rate for the entire 30-year period based on the initial fixed period of 5, 7 or 10 years and then the remaining years at the adjustable equivalent, assuming interest rates remain exactly as they are today. Although this attempts to provide borrowers with more complete information, it actually obscures the APR and makes it less relevant considering the objectives for the loan. For example, most people who get a 5/1 ARM (fixed for 5 years) have no intention of keeping the loan longer than the fixed period, making the index plus margin completely irrelevant.

This is particularly dangerous for Subprime loans where the index plus margin might be 2 or even 3 percentage points higher than the starting rate, making the APR MUCH higher than it would otherwise be. If you only plan to keep the mortgage for the fixed period, don’t spend too much time on the APR. It’ll be a high number that will probably frustrate and confuse you. Rather, spend more time on the starting interest rate and the closing costs required to get that loan.

Overall, you can expect your loan package to have two sets of instructions; one from the lender and the other from escrow. You can expect all the documents we’ve discussed as well as a long list of individual affidavits including a Signature Name Affidavit, a Compliance Agreement, an Occupancy & Financial Status Affidavit and various disclosures describing your rights in the transaction.

Keep in mind that any refinance transaction in Texas provides borrowers 3 business days to review all the documentation and cancel the transaction if necessary. This time is provided for your protection. Take the opportunity to review all the documents. A good Texas Mobile Notary Signing Agent is specifically trained and certified to handle loan documents and  will identify all the documents and show you where to sign. If you have a technical question, the notary should be able to reach the title company or lender to have the question answered. If not, remember you usually have three business days after the closing to review your docs or have your lawyer to review them .

 

Notarizing a statement is often necessary for legal purposes, as it shows the courts that the person that has signed the document is who they claim to be. In order to notarize a statement, you will first need to acquire all of the associated forms and fill them out as completely and accurately as possible. You may be required to use a certain color of ink, but if not, use blue or black ink to complete handwritten portions. You will then need to find a local notary and set up a time when you can sign the document in front of the notary and other witnesses so they can notarize it.

If you are trying to notarize divorce papers, you need to find a notary public. These individuals are people who have gone through a process which gives them the authority to stamp documents with a notary seal once they see identification. Getting your divorce papers notarized is important because it is a legal requirement for filing. Notary seals are proof to the court that the person signing the paper is who they say they are. You need to sign papers in front of the notary in order for him or her to be able to stamp the documents with their characteristic seal.

In order to fully authenticate a birth certificate, it is often important to legally notarize the original certificate. The first thing that you should do when you need a certified copy of a birth certificate is to contact the state agency (Vital Statistics Agency) that issues birth certificates and request that a new one be sent to you. You will then need to pay the applicable fees associated with receiving a certified copy of the birth certificate. You can also notarize the copy personally by contacting a Texas Mobile Notary to witness the document and use their notary seal on it.

 

A notary is a person who helps prevent document fraud. Usually appointed by the government of his or her state or locality, a notary applies a seal to documents as proof that he or she has witnessed the signature on it. He or she is also responsible for evaluating whether the identification the signer provides is legitimate, making sure the signature wasn’t coerced and sometimes even administering oaths. While you can visit a notary’s place of business for document notarization, you don’t have to. A mobile notary company will come to your location to provide the notary services you need. A Notary Signing Agent is a Professional Notary that is usually background screened and certified to handle the notarization and field closing functions for  mortgage related documents. This type of certification also make them an excellent choice when handling your more complex legal documents. Notaries are not usually attorneys, if they are not, they are not allowed to explain documents to you or give you legal advice. However, it is their job to identify the documents for you, show you where to sign, notarize and give the document back to the party who hired them.

It will be necessary to get a car title notarized if you are selling a car and transferring the title to someone else or if you are registering a car for yourself. In order to get a car title notarized, you will need to find a notary public. In some states, they work right at the department of motor vehicles. Otherwise, you can find a notary public at banks, courthouses, post offices, law offices, or any location where legal documents are processed or signed. There are also some small businesses that offer many of the services motor vehicle departments provide.
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